Administration and Operations Fellow 

Reports to: Co-Director 

Classification: Full-time, Exempt 

Temporary Position: Two years 

Location: US Remote. Ideally based in Houston, Durham, or New Jersey, but not required 

Apply by: February 28, 2025 

ABOUT THE HIVE FUND 

The Hive Fund for Climate and Gender Justice is a specialized intermediary that raises funds and makes grants to groups working to accelerate the transition from dirty to clean energy across the US South — a region with an outsized share of climate pollution and a legacy of environmental justice leadership that make it a critical arena for national and global progress. In partnership with more than 30 donors, a broad array of advisors, and 10 full-time staff, the Hive Fund provides multiyear, general support to more than 150 impactful yet underfunded grantee partners, primarily in Texas, Louisiana, Georgia, and the Carolinas — states contributing nearly a quarter of the nation’s climate pollution.     

Since our first grants were made in 2020, grantee partners have achieved tremendous progress toward a transition to clean energy across the region. The next five years — the last half of this decisive decade — present an opportunity to build on the momentum we’ve collectively created to fundamentally transform our energy systems in ways that spread economic and environmental benefits to communities who have long borne the brunt of dirty energy industries’ pollution and corruption.   

ABOUT THE POSITION 

The Hive Fund is seeking an administrative and operations fellow to support our small but mighty team in achieving their programmatic goals over the next two years. This newly created role presents an exciting opportunity for an early- to mid-career candidate to learn about philanthropy from the inside. The fellow is also invited to participate in program meetings to learn about climate/racial/gender justice movements and grantee partners across the South. The ideal inaugural Admin and Ops Fellow is someone both passionate and skilled in playing a supportive role within a team, bringing a can-do spirit and commitment to rigor and excellence, as well as a sense of humor and collegiality.

   

ESSENTIAL JOB FUNCTIONS 

Operations  

Assist Operations Manager with:  

  • Liaising with our fiscal sponsor to manage all contracts with vendors and consultants 

  • Submitting and tracking contract invoices and payments to ensure that contracts and payments stay on track 

  • Helping create protocols and processes to keep relevant Hive staff, vendors, consultants up to date on payments  

  • Managing expenses and honorariums for advisors, Hive Fund grantees presenting at conferences/events, and other ad hoc payments 

Program

Assist four Program Officers with:  

  • Carrying out event planning logistics for grantee partner meetings and convenings as needed 

  • Filing and verifying grant proposal and report documents in grants management system 

  • Tracking workflow of proposal document submissions with grantees during twice a year docket cycles, and interim report submissions throughout the year 

  • Maintaining and updating information in the grants management system as needed 

Administrative

Help Executive Assistant with: 

  • Managing logistics for in-person staff retreat twice a year and advisory board meetings 

  • Maintaining vibrant, collaborative, rigorous, and celebratory organizational culture 

Funder Engagement

Help Strategic Partnerships Director with: 

  • Filing grant proposal and report documents, requirements, and agreements as needed  

  • Conducting research on funder prospects as needed 

SKILLS & QUALIFICATIONS 

Candidates should have most of the following attributes: 

  • At least four years professional experience 

  • Demonstrated skill with MS suite, including Excel, Word, and Outlook 

  • Experience working with a CRM system 

  • Comfortable working in a fast-paced, yet methodical fashion with excellent attention to detail and time management 

  • Self-starter and proactive in finding solutions 

  • Professional, caring, and respectful oral and written communications skills across a diversity of constituencies and platforms 

  • Ability to prioritize across multiple tasks and support various programs simultaneously 

  • Highly collaborative work style and experience contributing to a positive organizational culture 

  • Familiarity with climate, gender, and racial justice movements and issues 

WORK ENVIRONMENT, SCHEDULE, & TRAVEL  

The Administrative and Operations Fellow will be an employee of the Hive Fund’s fiscal sponsor, the Windward Fund. This is a temporary (two-year) full-time salaried position with comprehensive benefits. As a distributed organization, our team members currently work remotely embedded in key regions across the US and will mainly work from home or in coworking spaces. The Hive Fund will provide necessary office equipment and supplies for remote work and work in coworking spaces. Up to 15 percent travel is required to support an intentionally distributed workplace to attend semi-annual staff gatherings. Reasonable accommodation will be made for individuals with disabilities, those who have caregiving responsibilities, and those who reside in rural areas.  

COMPENSATION & BENEFITS 

The Hive Fund’s compensation practices support staff in thriving and are part of living into the just, equitable world we are actively creating. These practices are guided by the Hive Fund’s six core values, especially transparency, equity, and healing & security. The salary range for this position is $80,000-$90,000, commensurate with qualifications. We also offer access to professional development resources and a comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3 percent automatic contribution and up to a 3 percent employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment. 

COMMITMENT TO EQUAL EMPLOYMENT 

In alignment with our core values and approach, the Hive Fund is an equal opportunity employer committed to a diverse, collaborative, and sustainable work environment. We believe that White supremacy, misogyny, and economic systems that make pollution profitable are intimately intertwined. Addressing the climate crisis at a scale and in the time needed to avert disaster will require transforming the systems of power governing who pollutes, who profits, and whose lives are valued. We therefore recruit and hire with the understanding of systemic oppression and of the lived reality of people with marginalized identities and strongly encourage all to apply, especially Black, Brown, Asian, and Indigenous people; queer, trans, and gender non-conforming people; intersex people; people with disabilities; and formerly incarcerated people.   

The Hive Fund is a project of Windward Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grantmaking programs. Windward is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Windward’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working. 

E-Verify  

Windward Fund participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.  

HOW TO APPLY  

Email a cover letter and resume by February 28 to careers@hivefund.org with “Admin and Ops Fellow” in the subject line, ideally in a single combined pdf. We invite you to use your cover letter to lift up relevant qualifications not specified in this announcement that might make you ideal for the role. Candidate review begins immediately. Advancing candidates may be invited to participate in two rounds of interviews. Finalists may also be asked to respond to an advanced assignment related to a real-time challenge that the fellow would face in this role.